Belleville Henderson Central School
PTO Meeting Minutes
FEBRUARY 25, 2016

Janelle Hodge - President						Kim Gordinier - Vice President
Lori Redden - Secretary						Kim Gehrke - Treasurer

Members in Attendance:  Whitnee Miner, Janelle Hodge, Deborah Cote, Kimberly Gordinier, Kim Gehrke, Katelyn Costello, Kristin Vaughn, Stephane Race, Carrie Eastman, Johanna Drake, Nicole Billman & Lori Redden

Meeting Called to Order in the Library @ 6:37pm 

Old Business:

Secretary’s Report:  Minutes from the January meeting were reviewed by all in attendance.  Kim Gordinier made a motion to accept the minutes.  Kim Gehrke seconded the motion.  Lori mentioned that we got a Thank You card from Becky Eastman thanking us for the Teacher Supply Bag.

Memberships:  Lori reported that we now have 36 paid members as Johanna Drake joined tonight.  Membership payment was given to Kim Gehrke for deposit.  Currently, two out of the six seniors have met all the requirements and will be eligible for a scholarship if application is turned in my May 15th.

Treasurer’s Report:  Kim Gerke reported that she had no changes to the accounts to report.  Janelle Hodge turned over a deposit slip in the amount of $320.00 from the Thirsty Painters fundraiser.  Balance shown on deposit slip for this account was $10,445.71.

Box Tops/Soup Labels:  Reward for the BoxTop competition was discussed and the ice cream reward will be given to the winning class (including the teacher) with no expiration date.  The reward will be good for that current school year.  The latest submission to box tops was $109.20.

Yearbook - PTO Ad:  Picture for the Yearbook was not taken again and assuming one taken now will be past the submission deadline.  Kim Gerhke reported we will have an ad in this year's yearbook.

Thirsty Painters Fundraiser:  Lori reported that the fundraiser was held on Feb. 12th but believe we lost 15 reservations due to the weather.  Our profits were still $320.00.  Nicole Billman mentioned that more people would have been interested if it had not been held at the beginning of the winter break.  Having another fundraiser was discussed for either Saturday, May 7th (moms night out) or May 21st.  Lori will contact Bree to make arrangements.  Krissy Vaughn will be contacting someone at the Belleville Pub to see if we can use their facility as long as we are done by four p.m.  Lori will post/email painting choices for voting again.

DieCut Machine: Kate Costello reported that she sent the flyer around and teachers wanted the UpperCase Letters for $288.90 and the Holiday Set for $157.19 for a total of $446.09.  Kim Gehrke made a motion to purchase these two sets....Carrie Eastman approved and Nicole Billman seconded.  Kate will see if Marissa Riordan can order thru the school for the tax exempt status.  Kate also mentioned that the teacher's union was going to purchase an additional two other sets as well.

PTO Sponsored Program:  Carrie Eastman stated that she heard from Irene Mazzocchi regarding the reptiles forever program which would cost $450.00 for the day.  Carrie stated that some kids liked the show last time and others were not fond of it. Out-of-the-Cage Pet Mobile was discussed at last months meeting which mainly consisted of household pets.  The Wild Animal Experience charges $250.00 for 1 hour presentation but they include different an animals such as foxes and primates.  It was discussed that they would want two presentations:  one for K-3 and other for 4-6.  This would have to be done before they open on April 30th.  Kim Gehrke made a motion to have arrangements made to bring them to our school with a cost upto $600.00.  Nicole Billman approved and Kim Gordinier seconded.

Fundraiser Ideas:  Carrie Eastman met with Mr. Storey and reported on the following fundraiser ideas.

•	 Valentine-O-Grams - with Candy Suckers or Carnations - too late for this school year
•	Dance for Elementary Students(Mar 18th or 25th 3-5pm) - Scott thought that just a dance would not be a good idea as after the first hour they lose interest.  He suggested that we could possibly combine it with a fun night.  Then the idea of father/daughter or mother/son dance was brought up and according to Janelle - the Girl Scouts are currently doing the father/daughter dance.
•	Fun Night/Day - see above
•	 Dance-athon - check with Mrs. Beebee - not discussed
•	Washington Wizards (Globbtrotters) - Nicole Billman stated that the last time they had them here; it was difficult to sell the tickets, therefore low profits, students really didnt seem to like the show and the organization was really difficult to work with.	
•	Donkey Basketball - juniors vs seniors, parents vs teachers.  Scott was open to this idea but warned that it was expensive.  Lori stated that she tried to find a company that would come to NY and was unable to do so as NY is one of only four states not to pass the Insurance Liabiltiy Act.  The closest company she found was in Ohio as the one in Vermont seems to be out of business as their website is down.  Nicole Billman stated that she has a friend that works down state and they do this every year.  She is going to contact her for information.
•	Fun Run - Springtime with Theme/Costume contest - not discussed
•	Teacher Skit Show - Kate Costello is still working on this idea

New Business:   

Halderman Request:  Lori stated that Mellisa came home from school and stated that Mrs. Halderman wanted her (thru me) to request a donation or money for a donation item from the PTO to be added to basket raffle.  I explained to Melissa we would need something in writing that explains what the donation is for and therefore be brought up at the next meeting for approval.  Mellisa will relay this information to Mrs. Halderman.  Others in attendance at the meeting did not know of any basket raffle fundraiser going on at this time.

Upcoming Events:
•	Staff Appreciation Week (first week in May - 2nd thru 6th)  It was discussed that we will do the same as last year.   Ask for donations of goodies throughout the week and then on Friday, May 6th; we will have Mac n' Cheese, Rolls w/ Butter and of course, dessert to all employees.
•	Scholarship Committee Meeting - After May 15th
•	Honors Banquet - May ??
•	Belleville Field Days - is either Saturday, May 4th or May 11th.  Lori will contact Jen Corron to verify and to make sure they want us to run the games again this year.

Next Meeting:   Thursday, March 31st @ 6:30pm in the Library

Meeting Adjourned:  7:30pm